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Entering previous account receivable statement amounts and balances PDF Print E-mail
Written by Administrator   
Thursday, 10 December 2009 03:47
The following procedure is to be used only once.  After you’ve practiced and are comfortable using GEM-CAR and are ready to officially start, follow the following procedures;

Step 1 – Gather the information.  Have a list of all accounts with balances on hand. Information should include the customer numbers and total amounts due.

Step 2 – Opening customer accounts.  If you have not already done so, create an account (from the Point of Sale (POS) window) for each of your account receivable customers.  Make sure that you check the Account Receivable box in their account file.

Step 3 – Invoice entry.
  • Close the POS window,
  • From the Main Menu, select Accounting,
  • From the Accounting sub-menu, select Invoice Entry,
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Now on the Recording of Invoices window, check the Entry Mode box,
   1. Click on the green Add icon,
   2. Enter the current fiscal period,
   3. Enter the customer number or search for the right customer with the Search button,
   4. Enter the Invoice date or the date of the last statement,
   5. Enter the invoice number or simply enter BAL for Balance,
   6. If you entered the invoice number, enter the amount of that invoice,
   7. If you entered BAL, simply enter the total amount that customer owes you,
   8. Press Enter twice and the amount and new balance will appear on the top portion of the window.

Repeat the last 8 steps for each invoice and customer.

Once completed, press Exit.

NOTE; if you must return for a forgotten invoice or customer, remember to check the Entry Mode box. However, after you have started using GEM-CAR, you should never have to return to this window.

Step 4 – Validation.
  • From the Main Menu, select Accounting,
  • From the Accounting Sub-Menu, select Account Receivable Aging,
  • On the Accounts Receivable Aging window, enter the Current fiscal period,
  • Click the Print icon,
Each of your entries should now be posted on this report
 
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ACDelco Approves GEM-CAR - SMS– For TSS and ACE Members

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Bob Worts brings a wealth of experience to GEM-CAR, having been in the Automotive After-Market Industry for over 40 years.

His skills comprise of vast ‘hands on’ knowledge in the following areas; Software sales with Carrus Technologies;  Senior Management specifically involved with franchising and shop operations for Midas Canada; Director of Purchasing for Prime CarCare Group Inc. across Canada.

The challenge is to develop a distribution network across Canada of dedicated knowledgeable, sales professionals that can represent GEM-CAR to the aftermarket and assist and support the independent installers.

The objective is to find professionals with the experience to mentor and provide assistance to increasing both sales & profits.

The goal is to increase the visibility of GEM-CAR through the sales of our systems in all provinces across Canada through the development of specialized programs with major warehouse distributors and repair chains.

bworts@gem-car.com

 
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