Taxes and costs for deposits
Are deposits taxable?
Deposits may or may not be taxable. As a general rule:
- if deposits aren't refundable, they're taxable and you must make the transactions using sales ledgers; and
- if deposits are refundable, they're not taxable and you must make the transactions using passive ledgers. In this case, because they're considered as loans to customers, you may consider excluding them from sales reports.
Is there a cost for deposits on tire sales?
No. There is no cost for deposits on tire sales whether or not they are taxable.
Cost on deposits for canceled parts and jobs
A) The deposits are not refundable transactions yet
If deposits are not refundable transactions yet, follow the instructions below to manage them.
- In the Point of sale, on an estimate, first add a DEP product (refundable and nontaxable deposit) with a negative quantity (-1).
- Then, add an NRD product (non-refundable and taxable deposit).
- The rest of the procedure is the same as for deposits for stock and labor. Consequently, go to C).
After 12 months, you should convert unused deposits into refundable transactions.
B) The deposits are refundable transactions
When deposits have been turned into refundable transactions, you must deal with them exactly the same as for deposits for stock and labor management. Consequently, go to C).
C) Deposits for stock and labor management
To manage deposits on stock and labor, follow the instructions below.
- Create a Cost deposit payment method associated with a ledger number in the same series as the Cost of merchandise sold ledger.
- Transfer the work order to an Internal Garage nontaxable client.
- Pay the invoice using the Cost deposit payment method.
Consult your accountant
We recommend that you consult your accountants before proceeding with the instructions above. They may ask you to proceed otherwise with deposits in special circumstances.